10pmAI

It's 10pm.Do you know what your AI is doing?

10pmAI Services. Map every AI initiative, then take back control.

01

See

See all work. Map all AI initiatives.

Problem

You are the CTO. Five hundred people report to you. Everything is 80% complete and green. Tomorrow it is red and they need more time for the remaining 80%. Too late to fix. Now a dozen bolt-on AI initiatives with no control, no governance, no proof of return, and your name on the line.

Strategic themes map.
Personas.
Customer journeys.
Ranked use-cases.
Top-level story map (portfolio).
Find them. Make them transparent.
AI Portfolio.
AI PORTFOLIO 12 INITIATIVES CopilotAPPROVED Support botSHADOW Doc summarizerSHADOW Fraud scoringNO OWNER Sales demoVENDOR SLIDE WHAT IS REAL, WHAT IS SLIDES
AI Portfolio. Every initiative, what it really is, and who owns it.
AI Portfolio, the output of 1a.
Observations of meetings and stakeholder discussions.
Trace the work from mandate to shipped. Find the queues and the three people it all waits on.
Value stream map: how work enters, where it stalls, where it dies.
Efficiency. How fast do you get value to your customers today?
VALUE STREAM MAP INTAKE BUILD SHIP STALLS Review queue — 9 days Approval — three people, 3 days DIES Started, never finished — 41% FLOW EFFICIENCY WAITING 79% 21% WORK · 79% WAITING
Value stream map. How work enters, where it stalls, where it dies, and flow efficiency.
Read access to the tools in play. We read the tools, not the slides.
Trace every data flow: what leaves, to whom, under which terms, who signed off.
The data flow picture: what leaves, to whom, under which terms, approved by whom.
DATA FLOW PICTURE YOUR NETWORK CopilotTriageSupport bot Provider AENTERPRISE TERMS Provider BCONSUMER PLAN Plugin CTERMS UNKNOWN APPROVED BY: CTO / CISO / NOBODY
The data flow picture. What leaves, to whom, under which terms, approved by whom. The dashed one is the finding.
02

Understand the problem.

Green is what reporting is built to produce. Now the map gets a price tag: the monthly cost of the gap, the date you cannot defend, the decisions nobody owns, the claims that are just words.

The AI mandate in the board's own words
Trace mandate to backlog and back. Show where the chain breaks.
Traceability to the mandate, or proof there is none
TRACEABILITY Board mandate: AI-native Customer outcome: ? Use cases: 6 named Backlog: 14 epics 3 TRACE TONOTHING THE BLANK IS THE FINDING
Traceability. Mandate to backlog in both directions. The blank box and the three orphan epics are the finding.
The people who decide: you, product, security, the initiative owners
Draw who actually decides: model choice, data to a vendor, the ship gate, intake. Expect empty rows.
Who decides what, on one page
WHO REALLY DECIDES CTOVP ENGSECURITY Model choice Data to vendor Ship gate IntakeNOBODY DASHED: EVERYONE ASSUMES SOMEONE ELSE
Decision rights. The org chart says who is responsible. This says who actually decides. Two rows are empty.
The map and data flow picture from Stage 01
Grade every claim by its evidence. Most are hearsay. Forecast from throughput, not hope.
The defensible forecast
FORECAST, 90 DAYS DAY 90 CopilotE2 TriageE4 Support botE1 SummarizerE4 FraudE3 E1 VERIFIED. E2 CONTRIBUTED.E3 SHOWN. E4 ASSERTED.
The forecast you can defend. A range per initiative, and a grade for the evidence behind it. Most portfolios run on E4.
What we could not verify

The honest picture on the table: what is done, what is left, and what scope, time and cost have to become for this to succeed.

03

Identify the three moves.

Cheap to fix now, expensive at 80%. Three moves, priced, in one afternoon.

The graded map and forecast
One afternoon with your leadership team
Pick three. Price them. Order them.
The three moves
THREE MOVES 1Stop the two pilots with no outcomeCOSTS 1 WEEK. FREES 2 TEAMS. 2One door for all AI intakeCOSTS 4 WEEKS. FREES 30% CAPACITY. 3Security review in week one, not nineCOSTS 1 HIRE. FREES THE Q4 DATE. IN ORDER. THREE, NOT THIRTY.
Three moves. In order, with what each costs and what it frees up. Illustrative figures.
Every AI idea, in flight or pitched
Score every idea. Keep the ones worth building. Turn them into a backlog engineering signs up for.
A backlog engineering will commit to
Every way AI work enters today, with the week-one numbers
One door for AI intake, with a monthly number on everything that came through it.
One door for intake, with a monthly number on everything that came through it
ONE DOOR Sales promiseCEO's weekendEngineer's API keyEscalation, "AI" ONEDOOR BACKLOG THIS MONTH: 31% OF CAPACITY CAME IN SIDEWAYS
One door. Every way AI work enters, made visible, with a monthly number attached. The number is the argument.
The data, model, platform and product teams, at their own speeds
One integration beat everyone can hit. Stand-ins so nobody waits.
Fix the gates. More AI output just floods them.
If the silos are the problem, reorganize around the increment.
An integration rhythm and dependency management that hold under pressure
INTEGRATION RHYTHM INTEGRATE DataSYNTHETIC SET ModelFROZEN V3 Platform ProductEVAL HARNESS EVERY SPRINT DIFFERENT CADENCES, FINE. DIFFERENT TRUTHS, NOT.
Integration rhythm. Four disciplines at four speeds, one fixed line where they meet, and stand-ins so nobody waits.
The data flow picture
Write the rule for each flow. Make the tools obey it.
A data flow policy that matches the configuration, not the slide
04

Deliver.

When you want it fixed, we stay and run it until it ships. Not a coach, not a PMO. We own what gets built and whether it ships.

The seat between business and engineering, reporting to you
Run it increment by increment, in rooms where certification and vendor terms are part of the plan.
Increments shipped
Nine to twelve months, on site when it matters.
Weekly with you. Monthly with the board. No theater.
A monthly readout the board trusts
Access, not a title
Re-forecast every time reality moves.
We answer for what ships